Indian Council of World Affairs

The following are the rules for the library:

1. A person desirous of using the Library shall enter his/her name, address and time of entry legibly and sign in the register kept at the entrance for the purpose.
2. Strict decorum and discipline must be maintained in the Library. Users must ensure that rights of other users of the Library are not breached in anyway by their own acts of omission or commission..
3. Use of cell phones is not allowed. If readers wish to keep them while using the Library, it must be switched off.
4. Smoking, eating, sleeping and talking loudly are strictly prohibited in the Library.
5. Non-members can use the library resources in the Library premises with the permission of the Director General/ Joint secretary /Librarian.
6. Readers must not take sticks, umbrellas, briefcases, boxes and other such articles into the Library. They may be deposited at the Library property counter in lockers. The users are advised not to leave expensive items with the property counter.
7. Documents taken out of the shelves must be left on the table. Replacing the documents on shelves by users is not encouraged as the documents may get misplaced.
8. Readers should not mark, underline, write, or tear pages or otherwise damage the library documents.
9. Readers are requested to handle all Library property carefully to avoid damage to it and also not to disturb other readers/users.
10. No Library material can be taken out of the Library without permission of the Librarian.
11. Photocopying service is available for library members at nominal charges. All photocopying must comply with copyright provision.
12. Some items in the Library cannot be copied because of copyright laws and brittle / fragile condition.
13. The discretion/decision of the Director General/Joint Secretary/Librarian on any matter pertaining to Library services will be binding on the Library users.
14. Anyone who violates the rules and regulations of the Library may be debarred from using the Library facilities or other punishments due for breach of law or norms of public order and decency.
15. The Librarian, with the approval of the Director General/ Joint Secretary, reserves the right to add, delete, or modify any of these rules as and when
16. Suggestions on all aspects of library services are welcome.

Borrowing Privilege

1. Two books are issued for two weeks and they must be returned on or before the due date stamped on the date-slip of each document. Sending reminders to borrower for overdue books is not obligatory on the part of the Library.
2. The borrower should check the fitness of the document before getting it issued. Any discrepancy should be brought to the notice of the staff at the Circulation Counter who will put necessary remarks on the document before issuing. The borrower will be held responsible for any defect/damage found at the time of return of the document, if not recorded on it earlier, and will be liable to pay the penalty as decided by the Director General/ Joint Secretary /Librarian.
3. Any document issued may be recalled by the Library before the due date of return without assigning any reason and the borrower has to abide by the decision of the Librarian.
4. If a book is not returned within the borrowing period, issue of additional documents may be stopped.
5. Late fee of Rs. 5/- per day per book would be charged from all the borrowers who retain book(s) beyond the due date. Director General/ Joint Secretary/ Librarian may exempt the late fee depending upon the circumstances of delay.
6. Where books are not returned by the due date after the 3^rd reminder the borrower will be charged cost of the book plus the fine and 30 per cent of cost of the book as processing charges.
7. Borrowers can get the book(s) reissued on or before the due date by intimating the Library through telephone/letter/email etc. Overdue books will not be reissued at any cost.
8. Books will be reissued for not more than two times. After that the borrower must return the book(s) without fail.
9. Reference books, journals/periodicals, magazines/newspapers, and other documents declared “For Reference” by the Librarian will not be issued.
10. Documents, marked/ stamped as ‘Reference’ category, are not to be issued.
11. Members can reserve the documents they desire to borrow by filling in the ‘Reservation Slip’. Intimation about the availability of the document(s) will be given to the members when they are available for issue. The reservation will be strictly on first-come-first-served basis.
12. The borrowers are advised to return the books/ documents while proceeding on foreign trip.
13. A borrower is responsible for the safe custody and return of the documents.
14. In case of manageable damage/mutilation of the document, the borrower will be liable to pay the amount as assessed by the Director General/ Joint Secretary/ Librarian.
15. Loss/ irreparable damage/ mutilation of document(s)-

• In case of loss of document(s)/ irreparable damage/ mutilation of document, the borrower will be liable to pay the ten times of cost of the book(s) as per the library record. In case of foreign publications, current exchange rates of relevant foreign currencies will be applied to calculate the cost of the document(s). 
• The member may also replace the lost/damaged book(s) by a new copy with the same edition. 
• In case of loss/damage/mutilation of a volume of a multi-volume set, the borrower is liable to replace the full set with the same edition in case the single volume of the set cannot be purchased. 
• In case of rare or out of print or valuable documents, the amount of penalty will be decided, on case-to-case basis, by the Director General/ Joint Secretary. 
• Replacement by a good quality photocopied version with proper binding may be accepted.

16. The Library membership may be suspended/ cancelled at the discretion of the Director General/ Joint Secretary/ Librarian for any unwarranted/ unscrupulous act or uncongenial behavior of a member.
17. The Library members, especially ICWA staff, may request the Librarian in a prescribed manner for any document(s), not available in the Library, to borrow from any outside Library on interlibrary loan (ILL). The safe upkeep of the document received on ILL will be the responsibility of the borrower. 

Cyber Library Rules

1. Cyber Library is to be used for academic purposes only.
2. Online Chatting in the Cyber Library is not allowed.
3. Browsing of dating or social networking sites are strictly prohibited. Strict disciplinary action will be taken against the members.
4. Members must carry their Library ID card while using the Cyber Library. They must show their ID card on demand.
5. Members are not to share their Net access ID and Password with other students.
6. Changing the settings and display of the Computers kept in the Cyber Library/Reading Hall is not permitted.
7. Playing games on computers is strictly prohibited in the entire Library premises.
8. Members must take care of their Pen drives, CD/DVD ROMs, Cell Phones, and Wallets etc.

Note: In case of any matter / issues which are not enumerated above, the decision of Director General will be final and binding.